Understanding Vouchers in Tally Prime: Types, Shortcuts & Importance – Simple Guide

Vouchers in Tally Prime

Main Types of Vouchers in Tally Prime (with Shortcuts)

Why Vouchers Are Important

How to Create a Voucher in Tally Prime

Tips for Efficient Voucher Entry

Understanding Vouchers in Tally Prime – A Simple Guide

If you’re using Tally Prime for managing your business accounts, you’ve probably heard the word “voucher” a lot. But what exactly is a voucher, and why is it so important?

Let’s break it down in simple terms.

What is a Voucher in Tally Prime?

A voucher is like a digital form that helps you record day-to-day business transactions in Tally Prime. Whether you’re paying a bill, receiving money, selling products, or adjusting accounts, there’s a voucher made just for that purpose.

Main Types of Vouchers in Tally Prime (with Shortcuts)

Tally Prime comes with several built-in voucher types. Each one is used for a specific kind of transaction. Here are the most common ones along with their shortcuts:

Payment Voucher – F5

1. To record any payment made through cash, cheque, or bank.

Receipt Voucher – F6

1. For recording money received from customers, banks, or any source.

Contra Voucher – F4

1. Used for transactions like cash deposits, withdrawals, or transfers between bank accounts.

Journal Voucher – F7

1. For adjustments and non-cash transactions such as depreciation or interest.

Sales Voucher – F8

1. To record all types of sales transactions (cash and credit).

Purchase Voucher – F9

1. Used when the business purchases goods or services.

Credit Note – Ctrl + F8

1. Issued when goods are returned by the customer or for post-sale discounts.

Debit Note – Ctrl + F9

1. Used when returning goods to a supplier or for purchase-related adjustments.

Memo Voucher – No default shortcut (accessible via Vouchers menu)

1. Temporary entries used for reminders or provisional transactions.

Reversing Journal – No default shortcut (enabled through features)

1. Used for temporary adjustments that auto-reverse on a specified date.

Why Vouchers Are Important

Every business transaction needs to be properly recorded. Vouchers help you:

1. Keep accurate financial records
2. Maintain compliance with GST and other laws
3. Generate reports like Profit & Loss, Balance Sheet, Trial Balance
4. Improve transparency and accountability

How to Create a Voucher in Tally Prime

1. Open Tally Prime
2. Select your company
3. Go to Gateway of Tally → Vouchers
4. Select the required voucher type using the shortcut key or menu
5. Enter all transaction details – date, ledger name, amount, and narration
6. Press Ctrl + A to save the entry

Tips for Efficient Voucher Entry

1. Use shortcut keys to save time
2. Configure voucher classes for automatic entries
3. Use narration fields to add clear descriptions
4. Customize voucher numbering for easier tracking
5. Attach supporting documents (available in Tally Prime 2.0+)

Conclusion

Vouchers are the backbone of accounting in Tally Prime. By learning how to use each type of voucher and their shortcuts, you can speed up your accounting work and keep your records clean and audit-ready. Whether you're a student, business owner, or accountant, mastering vouchers is the first big step in using Tally effectively.